2018 Exhibiting & Sponsorship Opportunities
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Budgeting for UCAOA Events:

 


What to keep in mind when budgeting for 2018 events:

  • Sponsorships, branding or educational grant opportunities to extend your presence outside the exhibit hall
  • Both venues in 2018 are carpeted. Unless your branding guidelines require something different, you will NOT need to plan for this expense
  • Furniture/Wastebasket (Freeman will provide a Booth Package  (1, 6' skirted table, 2 chairs, 1 wastebasket at a reduced rate - $290 Las Vegas, $285 Houston)
  • Internet (if needed)
  • Electricity (if needed)
  • Booth cleaning (if needed)
  • Booth giveaway
  • Pre or post-show marketing postcard or mailing (creation, production and postage)
  • Any new signage, structure or element of your display
  • Staff travel, hotel, per diem for your staff

Exhibitor kits are available approximately 10 weeks prior to each event.


 

UCAOA Urgent Care Convention & Expo

May 6-9, 2018, Paris Hotel, Las Vegas

Floorplan open to the public on February 6 - click to open. (Only placement by priority point prior to 2/6.)

10' wide by 10' deep space 
Inline $2,900 vendor member/$3,400 non-member vendor
Corner $3,300 vendor member/$3,800 non-member vendor
Prime* $3,300 vendor member/$3,800 non-member vendor
Prime* Corner $3,700 vendor member/$4,200 non-member vendor

Join UCAOA now to avoid any delays when purchasing your booth. Contact Jackie Stasch, jstasch@ucaoa.org, now.


*Available to UCAOA 2018 Urgent Care Convention & Expo Conference Sponsors ($2,500 or greater) and Corporate Support partners only.

Note: This event will be held in a CARPETED exhibit hall. 

 

Exhibitor Information Kit - click to learn more.

Exhibitor Policies and Procedures - click to learn more

Sponsorship Opportunities - click to learn more (note: sponsorship are available to non-exhibiting companies and non vendor member companies - additional fees apply)

SCHEDULE OF EVENTS

Move in
Saturday, May 5, 1-5pm
Sunday, May 6, 8am – 4pm 

Show Hours
Sunday, May 6, 5:15-6:45pm
Monday, May 7, 9am -4:30pm
Tuesday, May 8, 11am-6pm

Move Out
Tuesday, May 8, 6-9pm
Wednesday, May 9, 8am -noon

Exhibit Hall will be open to the public in Late January 2018 after placement by priority points is complete.

 

-Additional Support Opportunities (purchase in the Exhibitor Service Center)


What is a PRIME BOOTH?

A select number of booths have been designated as PRIME booth space based on their proximity to the main entrance/main aisle. Prime booths have a different booth rate and are exclusively available to Corporate Support Partners or companies that have invested $2,500 or more in sponsorships (over and above their booth investment) at that event.

You can become a Corporate Support Partner now! Explore the benefits and see who else is currently a UCAOA CSP!


Priority Points System

Points are awarded using the following system:

  • 1 point for each year exhibited during all consecutive years at UCAOA events.
  • 1 point for each booth purchased during all consecutive years at UCAOA events.
  • 1 point deducted for early tear-down without the prior consent of UCAOA.
  • Points also awarded for financial support including partnerships, educational grants, and/or
    sponsorships at UCAOA events. Points are not given for advertising.
    • 1 point for under $999
    • 2 points for $1,000 - $4,999
    • 3 points for $5,000 - $9,999
    • 4 points for $10,000 - $14,999
    • 5 points for $15,000 - $19,999
    • 1 additional point for each additional $5,000 increment

How it Works:

  • Company exhibits in 2015, 2016, and 2017 = 3 points
  • Company purchased 1 booth in 2015, 1 booth in 2016, and 2 booths in 2017 = 4 points
  • Company sponsored a lunch in 2015 for $3,000, 2 breaks in 2016 for a total of $5,000 and brief bags in 2017 for $9,000 = 5 points
  • Total points earned by Company going into 2018 = 12
  • If ABC Company returns for at least one UCAOA event (Spring Convention or Fall Conference) for each consecutive year, points will continue to accumulate.  If ABC Company does not attend at least one event in the next consecutive year, all points will be lost and will begin accumulating from zero the next year of exhibiting.

Booth Placement Process - 2018

UCAOA places ISLAND booths first (booths 20’ x 20’ or larger) in priority point order.  Please note: exhibitor must pay for any booth “lost” by the creation of an island. These “lost” booths will be charged at 50% of the lost booth rate.

If you plan to commit to an island booth at the National Urgent Care Convention & Expo, complete this form by January 2, 2018. Companies who do not pre-commit to an island booth may still secure an island based on available booth space at the time of their priority placement assignment.

Vendor Coalitions will be placed AFTER island booths are placed.

After islands are placed, and coalitions finalized – any company who has points will receive an appointment time for an online booth selection/payment.  These appointments will be scheduled in mid-January.

After priority point placement is complete, the exhibit hall floor opens to the public on a first-come, first-served basis (likely late January, 2018).


What is a Vendor Coalition?

 

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